Job Description

Join a dynamic team at the forefront of designing and delivering world-class public aquariums. As our Bid Coordinator, you’ll play a key role in winning extraordinary supply and construction projects that inspire millions and connect people with marine life around the globe.

Advanced Aquarium Technologies is a leader in the design, construction and operation of iconic public aquariums. Our dynamic international business, founded and led from Australia, has operations in the USA, China, the Philippines, and a global network of partners and specialists. Our team brings together a unique blend of expertise—from marine biology and animal care to specialist manufacturing, construction, and innovation—united by a shared passion for the global zoo and aquarium sector.

Our US operation in Houston, Texas opened in 2020 and is already delivering major projects at public aquariums across North America. We're expanding rapidly in the USA - this is an exciting time to join the team.

Key Responsibilities Of The Bid Coordinator:

• Manage end-to-end bid processes, from pre-qualification to final submission.
• Review bid documents and client requirements to develop competitive, compliant proposals.
• Coordinate input from estimating, sales, engineering, and project management teams.
• Maintain CRM and bid tracking systems to monitor deadlines and outcomes.
• Develop and manage professional, consistent bid templates.
• Liaise with clients, subcontractors, and suppliers for bid inputs.
• Conduct market research to identify bidding opportunities.
• Assist in preparing project cost estimates and pricing strategies.
• Support marketing efforts with bid-related content and collateral.
• Ensure all bid submissions are completed accurately and on time.

Qualifications & Professional Experience:

• Minimum of 2 years experience in bid coordination, tender support, or pre-construction within the general or specialist construction industry.
• Strong working knowledge of construction tendering processes, bid lifecycle management, and contract documentation.
• Proficiency in Microsoft Office Suite, Adobe, and CRM or construction sector tendering platforms
• Exceptional attention to detail with the ability to ensure proposal accuracy, compliance, and consistency.
• Excellent organizational skills and the ability to manage multiple concurrent deadlines in a fast-paced environment.
• Strong interpersonal and communication skills, with experience working across multidisciplinary teams and engaging directly with clients or partners.

What We're Looking For:

• Proven experience in construction tendering, ideally involving complex or design-focused projects.
• Strong team coordination and stakeholder engagement skills.
• Clear, confident communicator with a professional client-facing presence.
• Highly organized with a sharp eye for detail and document quality.
• Commercially aware and able to assess bid risks and opportunities.
• Adaptable, curious, and motivated to apply your skills in the unique and rewarding world of public aquariums.

How To Apply:

Candidates are invited to apply via LinkedIn or by emailing careers@advanced-aquariums.com.

We encourage applicants to include a cover letter outlining why you believe this role aligns with your skills, experience, and career goals, and what you would bring to the position. (If applying via LinkedIn, please combine your cover letter and resume into a single document for upload.)

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